How to register a TVET program with TESDA

Program registration in UTPRAS is themandatory registration of TVET programs with TESDA.

UTPRAS – Unified TVET Program Registration and Accreditation System (quality assurance initiative; Philippines) 
TVET – Technical Vocational Education and Training
TESDA – Technical Education and Skills Development Authority

a. Inquiry

Have your institution/company representative to visit TESDA and inquire about the program registration requirements and procedures.
Note: A TVET institution has to comply with the requirements of registration prior to its offering of a program.

b. Orientation

Provincial Director/District UTPRAS focal person conducts orientation to the applicant institution on the following:

• Program Registration requirements, policies and procedures
• Program Registration Compliance Audit
• Sanctions and penalties to erring institutions
• Payment of non-refundable application fee of P 2,000.00 per program application

What are the requirements for Program Registration?

I. CORPORATE AND ADMINISTRATIVE DOCUMENTS

1. Letter of Intent
   Download template here →https://bit.ly/2D19OUp

   

   Sample Letter of Intent

2. Board Resolution to offer the program of SUCs, LGUs and private institutions attested by the Chairperson)
   *indicate the programs/course & the duration of the program (signed by the Board Secretary)
   *notarized & certified photocopy
   

   

   Sample Board Resolution

   
   
   
   

   Sample Board Resolution

3. Special law creating the institution (for public Institution)
   *Republic Act, Executive Order, SanggunianResolutions)
   

4. Securities and Exchange Commission (SEC) Registration must specifically cover the training delivery site (private institution only)

   

   Sample SEC Cert.

5. Articles of Incorporation
   * primary purpose – to offer technical vocational education & training (TVET)

   

   Sample Articles of Incorporation

6. Proof of building Ownership or contract of lease (covering at least two (2) years upon application for new program.
   *Attach notarized contract of lease covering at least two (2) years
   *Under the name of the institution
   *A minimum of 104 sqm is required
   
   
   

   Sample contract of lease (Front page)

7. Current Fire Safety Certificate (training site)
   *Attach Current Fire Safety Certificate under the name of the institution

   

   Sample Fire Safety Certificate

For institutions what will branch out:
The articles of Incorporation & By-laws must state reasons for opening of the branch. The Board Resolution signed by majority of the Incorporators must be notarized , received noted by SEC.
* must be stamped received and certified photocopy by SEC

II.CURRICULAR REQUIREMENTS

1. Competency-based Curriculum
   

   

   Sample Curriculum design

   1. Course Design
   2. Modules of Instruction
   *re-align the list of competencies with the TrainingRegulations (TR)
   Refer to TESDA website: http://www.tesda.gov.ph
   ⇒Curriculum Design
   ⇒Modules of Instruction
   ⇒Course Design
   

   

   Sample Competency-based Curriculum (first page)

2. List of Equipment,Tools and Consumables Materialsnecessary to deliver the program.
   *Use the prescribed form (updated forms will be emailed to your institution/company representative after the orientation)
   *Fill-in the columns as required in the form and indicate date of preparation
   

   

   Sample List of Equipment

   
   
   
   

   Sample List of Tools

   
   
   
   

   Sample List of Consumables Materials

3. List of Instructional Materials/Library Holdings such as reference materials, slides, video tapes, internet access and library resource necessary to deliver the program.
   *Use the prescribed form (updated forms will be emailed to your institution/company representative after the orientation)
   
   

   Sample List of Instructional Materials/Library Holdings

   *Fill-in the columns as required in the form and indicate date of preparation

4. List of Physical Facilities and List of Off-Campus Physical Facilitiesindicating floor area.
   *Use the prescribed form (updated forms will be emailed to your institution/company representative after the orientation)
   *Fill-in the columns as required in the form and indicate date of preparation
   

   

   Sample List of Physical Facilities

   
   
   
   

   Sample List of Off-Campus Physical Facilities

   *Put N/A if not applicable

5. Shop layout of training facilities indicating the floor area
   *Attach Floor Plan
   *Attach specific shop layout of the qualification applied with dimensions in sq.m.
   

   

   
   *A minimum of 104 sq.m. is required
   *Attach picture of actual set-up of training facilities

6. Institutional Assessment
   Note: Actual Assessment Tools should be shown during inspection.
   *The Institutional Assessment Tools would be part of the required documents to be submitted to PO.

III.  FACULTY AND PERSONNEL

1. List of Officials
   *Use the prescribed form (updated forms will be emailed to your institution/company representative after the orientation)
   

   

   List of Officials prescribed form

   *Attachment:
   ~Resume with picture
   ~TOR
   ~Notarized Contract of Employment (for hired personnel)

2. List of Trainers (TESDA-OP-CO-01-F20) with their qualifications, areas of expertise,and courses/seminars attended withsupporting evidence available, such asrelevant NTTC/trainer qualification certificates and certification of employment.
   *Use the prescribed form (updated forms will be emailed to your institution/company representative after the orientation)
   

   

   List of Trainers prescribed form

   *Attachment:
   

            WTR Programs
   

   • Resume with picture
   • TOR
   • NTTC of the Trainer
   • TMC
   • NC II
   • Contract of Employment (notarized) with validity period
   • Certificate of Industry Experience
     
     NTR Programs
   • Resume with picture
   • TOR
   • Contract of Employment (notarized) with validity period
   • TMC
   • Evidence of Specialization
     
     

     Sample Trainers Methodology Certificate

   For NTR  programs, copy of Training Certificate on Trainers Methodology I or other Trainer Methodology Certificates, and evidence of specializationof the trainer of the program.  A certified true copy of notarized contract of employment by the applicant TVI is required.

3. List of Non-Teaching Staff with their qualifications withsupporting evidences available, such as copies of certificates/ contracts of employment, etc.
   *Use the prescribed form (updated forms will be emailed to your institution/company representative after the orientation)
   

   

   List of Non-Teaching Staff prescribed form

   ~Resume with picture
   ~TOR
   ~Contract of Employment (notarized) with validity period

IV. PROGRAM GUIDELINES

1. Program fees, with breakdown of tuition and other fees and schedule of fee payment.
   *Indicate the effectivity of the school year
   *Must be signed by the school head
   
   
   

   Sample breakdown of tuition fees

   

   Sample breakdown of tuition fees

   
   *Attached refund policy

   

   Sample Refund Policy

    
   

   Sample Refund Policy

2. Documented grading system, details of which are provided to students/trainees at the start of their program.
   *Based on the competency-based training approach
   
   

   Sample Grading System

3. Entry requirements for the program comply with the relevant training regulations if applicable.

   For WTR Program/s:
   To include the entry requirements specified in the Training Regulations of a qualification aside from the institutional requirements required by the school or training center delivering the TVET program.

   For NTR program/s:
   Indicate the institutional requirements required by the school delivering the TVET program
   

   *   coincide with the entry requirements inthe Course Design
   

   

   Sample Entry Requirements

4. Rules of Attendance
   

   

   Sample Rules of Attendance

    

V. SUPPORT SERVICES

1. Health services are available to the  students/ trainees. If these services are contracted out or out-sourced, the contract or MOA or similar documents must be submitted.
   *Attach notarized MOA with partner physician with validity period
   
   

   Sample retainer’s MOA (front page)

   *Attach first aid kit photo

   

   First aid Box

2. Job Linkaging and Networking Services (JLNS) which include Career Services and Employment Facilitation available to students/trainees/TVET graduates (reference: Section IV, letter A-Delivery Platforms of JLNS Nos. 1-4 of TESDA Circular No. 38, series of 2016)
   *To include topics to be tackled in the conduct of career guidance
   

   

   Sample Career Service and Employment Facilitation Topics

   
   *Attach MOA with industry partner with validity period
   

   

   Sample JLNS Moa

3. Community outreach program
   *Optional

4. Research program, activities that will support continuing development of the program of the school
   *Optional

c. The Institution submits required documents to the Provincial/District Office.

*documents must be arrange in order in a red long ring binder

d. PO/DO UTPRAS focal person receives documents:

1. Checks completeness of documents against program registration checklist
2. Returns application if documents are not complete based on the registration requirements with notation of deficiencies
3. Officially receives (stamp received) if documents are complete.
4. Issues Acknowledgment Letter together with the processed Program Registration Requirement Checklist
   

e. PO/DO UTPRAS focal person evaluates submitted documents in detail

1. Evaluates the program registration documents against the Training Regulations e.g curriculum, list of tools, equipment and facilities, etc.
2. Determines compliance of the curriculum against the CBC definition/format
3. For programs not covered by TR (NTR), review of the curriculum shall be done with an expert
4. If Documents are in order, the UPTRAS Focal Person
   ~Recommends to  the PD/DD the conduct of ocular inspection; or
   ~Sends letter signed by the PD/DD informing of the deficiencies, the 10 calendar days to comply with the requirements and the return of the documents
5. After the review of the Documents PO/DO UTPRAS focal person:
   ~Advises institution re conduct of inspection
   ~Prepares checklist for inspection
   ~Schedules team inspection
6. UPTRAS Inspection Team
   ~Inspects the tools, equipment, consumables, books, workshops/facility  and support services against the submitted Program Registration Requirements
   ~Prepares and signs inspection report
   ~Discusses results of inspection to the institution’s representative and requests for the signature on the inspection report.
   ~Provides copy of the inspection report to the institution’s/company representative
   ~If there are deficiencies, informs the institution that they have 30 calendar days to comply and that a re-inspection shall be conducted.
   ~Submits inspection report to the UTPRAS Focal Person the following day

f. UTPRAS Focal Person submits inspection report to the PD/DD within the day or not later than the following day

g. For compliant institution/Company, the PD/DO endorses submits complete documents together with the results of inspection and corresponding recommendation to RO

h. For institution with deficiencies, the PO/DO reminds in writing the institution within the day after the conduct of inspection on the 30-calendar day allowable period to comply with the requirements. In case the institution fails to comply with the requirements within the 30-calendar day period, the PO/DO submits the documents to the RO and recommends issuance of Letter of Denial

i. Within 4 calendar days upon receipt of documents, RO UTPRAS focal person conducts final review of documents:

1. If found to be in order, recommends issuance of CPTR.
2. If there are deficiencies, notifies PO/DO of the deficiencies

j. Within the day after receipt of the notice, the PO/DO UTPRAS focal person notifies the institution about the deficiencies, and the 5 calendar days to comply.

k. Upon receipt of the documents correcting the deficiencies from the institution and if found in order, the PD/DD forwards the said documents to RO and recommends within the days issuance of CTPR.  In case the institution fails to comply, the PD/DD recommends issuance of Letter of Denial

l. Upon receipt of recommendations from PD/DD, RO focal person prepares CTPR or Letter of Denial.

m. RD approves and signs CTPR or Letter of Denial.

n. RO releases CTPR or Letter of Denial to PO/DO together with the institution’s documents.

o. RO releases CoPR or Letter of Denial to PO/DO together with the institution’s documents.

p. PO/DO releases CTPR or Letter of Denial to the Institution

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