Program registration in UTPRAS is themandatory registration of TVET programs with TESDA.
UTPRAS – Unified TVET Program Registration and Accreditation System (quality assurance initiative; Philippines)
TVET – Technical Vocational Education and Training
TESDA – Technical Education and Skills Development Authority
TESDA Registration Process
a. Inquiry
Have your institution/company representative to visit TESDA and inquire about the program registration requirements and procedures.
Note: A TVET institution has to comply with the requirements of registration prior to its offering of a program.
b. Orientation
Provincial Director/District UTPRAS focal person conducts orientation to the applicant institution on the following:
- Program Registration requirements, policies and procedures
- Program Registration Compliance Audit
- Sanctions and penalties to erring institutions
- Payment of non-refundable application fee of P 2,000.00 per program application
What are the requirements for Program Registration?
I. CORPORATE AND ADMINISTRATIVE DOCUMENTS
Letter of Intent
Download template here →https://bit.ly/2D19OUpBoard Resolution to offer the program of SUCs, LGUs and private institutions attested by the Chairperson)
*indicate the programs/course & the duration of the program (signed by the Board Secretary)
*notarized & certified photocopySpecial law creating the institution (for public Institution)
*Republic Act, Executive Order, SanggunianResolutions)Securities and Exchange Commission (SEC) Registration must specifically cover the training delivery site (private institution only)
Articles of Incorporation
* primary purpose – to offer technical vocational education & training (TVET)- Proof of building Ownership or contract of lease (covering at least two (2) years upon application for new program.
*Attach notarized contract of lease covering at least two (2) years
*Under the name of the institution
*A minimum of 104 sqm is required Current Fire Safety Certificate (training site)
*Attach Current Fire Safety Certificate under the name of the institution
For institutions what will branch out:
The articles of Incorporation & By-laws must state reasons for opening of the branch. The Board Resolution signed by majority of the Incorporators must be notarized , received noted by SEC.
* must be stamped received and certified photocopy by SEC
II.CURRICULAR REQUIREMENTS
Competency-based Curriculum
1. Course Design
2. Modules of Instruction
*re-align the list of competencies with the TrainingRegulations (TR)
Refer to TESDA website: http://www.tesda.gov.ph
⇒Curriculum Design
⇒Modules of Instruction
⇒Course DesignList of Equipment,Tools and Consumables Materialsnecessary to deliver the program.
*Use the prescribed form (updated forms will be emailed to your institution/company representative after the orientation)
*Fill-in the columns as required in the form and indicate date of preparation- List of Instructional Materials/Library Holdings such as reference materials, slides, video tapes, internet access and library resource necessary to deliver the program.
*Use the prescribed form (updated forms will be emailed to your institution/company representative after the orientation)*Fill-in the columns as required in the form and indicate date of preparation
List of Physical Facilities and List of Off-Campus Physical Facilitiesindicating floor area.
*Use the prescribed form (updated forms will be emailed to your institution/company representative after the orientation)
*Fill-in the columns as required in the form and indicate date of preparation*Put N/A if not applicable
Shop layout of training facilities indicating the floor area
*Attach Floor Plan
*Attach specific shop layout of the qualification applied with dimensions in sq.m.
*A minimum of 104 sq.m. is required
*Attach picture of actual set-up of training facilities- Institutional Assessment
Note: Actual Assessment Tools should be shown during inspection.
*The Institutional Assessment Tools would be part of the required documents to be submitted to PO.
III. FACULTY AND PERSONNEL
List of Officials
*Use the prescribed form (updated forms will be emailed to your institution/company representative after the orientation)*Attachment:
~Resume with picture
~TOR
~Notarized Contract of Employment (for hired personnel)List of Trainers (TESDA-OP-CO-01-F20) with their qualifications, areas of expertise,and courses/seminars attended withsupporting evidence available, such asrelevant NTTC/trainer qualification certificates and certification of employment.
*Use the prescribed form (updated forms will be emailed to your institution/company representative after the orientation)*Attachment:
WTR Programs
- Resume with picture
- TOR
- NTTC of the Trainer
- TMC
- NC II
- Contract of Employment (notarized) with validity period
- Certificate of Industry Experience
NTR Programs - Resume with picture
- TOR
- Contract of Employment (notarized) with validity period
- TMC
- Evidence of Specialization
For NTR programs, copy of Training Certificate on Trainers Methodology I or other Trainer Methodology Certificates, and evidence of specializationof the trainer of the program. A certified true copy of notarized contract of employment by the applicant TVI is required.
List of Non-Teaching Staff with their qualifications withsupporting evidences available, such as copies of certificates/ contracts of employment, etc.
*Use the prescribed form (updated forms will be emailed to your institution/company representative after the orientation)~Resume with picture
~TOR
~Contract of Employment (notarized) with validity period
IV. PROGRAM GUIDELINES
- Program fees, with breakdown of tuition and other fees and schedule of fee payment.
*Indicate the effectivity of the school year
*Must be signed by the school head
*Attached refund policy - Documented grading system, details of which are provided to students/trainees at the start of their program.
*Based on the competency-based training approach - Entry requirements for the program comply with the relevant training regulations if applicable.
For WTR Program/s:
To include the entry requirements specified in the Training Regulations of a qualification aside from the institutional requirements required by the school or training center delivering the TVET program.For NTR program/s:
Indicate the institutional requirements required by the school delivering the TVET program* coincide with the entry requirements inthe Course Design
Rules of Attendance
V. SUPPORT SERVICES
- Health services are available to the students/ trainees. If these services are contracted out or out-sourced, the contract or MOA or similar documents must be submitted.
*Attach notarized MOA with partner physician with validity period*Attach first aid kit photo
Job Linkaging and Networking Services (JLNS) which include Career Services and Employment Facilitation available to students/trainees/TVET graduates (reference: Section IV, letter A-Delivery Platforms of JLNS Nos. 1-4 of TESDA Circular No. 38, series of 2016)
*To include topics to be tackled in the conduct of career guidance
*Attach MOA with industry partner with validity periodCommunity outreach program
*OptionalResearch program, activities that will support continuing development of the program of the school
*Optional
c. The Institution submits required documents to the Provincial/District Office.
*documents must be arrange in order in a red long ring binder
d. PO/DO UTPRAS focal person receives documents:
- Checks completeness of documents against program registration checklist
- Returns application if documents are not complete based on the registration requirements with notation of deficiencies
- Officially receives (stamp received) if documents are complete.
- Issues Acknowledgment Letter together with the processed Program Registration Requirement Checklist
e. PO/DO UTPRAS focal person evaluates submitted documents in detail
- Evaluates the program registration documents against the Training Regulations e.g curriculum, list of tools, equipment and facilities, etc.
- Determines compliance of the curriculum against the CBC definition/format
- For programs not covered by TR (NTR), review of the curriculum shall be done with an expert
- If Documents are in order, the UPTRAS Focal Person
~Recommends to the PD/DD the conduct of ocular inspection; or
~Sends letter signed by the PD/DD informing of the deficiencies, the 10 calendar days to comply with the requirements and the return of the documents - After the review of the Documents PO/DO UTPRAS focal person:
~Advises institution re conduct of inspection
~Prepares checklist for inspection
~Schedules team inspection - UPTRAS Inspection Team
~Inspects the tools, equipment, consumables, books, workshops/facility and support services against the submitted Program Registration Requirements
~Prepares and signs inspection report
~Discusses results of inspection to the institution’s representative and requests for the signature on the inspection report.
~Provides copy of the inspection report to the institution’s/company representative
~If there are deficiencies, informs the institution that they have 30 calendar days to comply and that a re-inspection shall be conducted.
~Submits inspection report to the UTPRAS Focal Person the following day
f. UTPRAS Focal Person submits inspection report to the PD/DD within the day or not later than the following day
g. For compliant institution/Company, the PD/DO endorses submits complete documents together with the results of inspection and corresponding recommendation to RO
h. For institution with deficiencies, the PO/DO reminds in writing the institution within the day after the conduct of inspection on the 30-calendar day allowable period to comply with the requirements. In case the institution fails to comply with the requirements within the 30-calendar day period, the PO/DO submits the documents to the RO and recommends issuance of Letter of Denial
i. Within 4 calendar days upon receipt of documents, RO UTPRAS focal person conducts final review of documents:
- If found to be in order, recommends issuance of CPTR.
- If there are deficiencies, notifies PO/DO of the deficiencies
j. Within the day after receipt of the notice, the PO/DO UTPRAS focal person notifies the institution about the deficiencies, and the 5 calendar days to comply.
k. Upon receipt of the documents correcting the deficiencies from the institution and if found in order, the PD/DD forwards the said documents to RO and recommends within the days issuance of CTPR. In case the institution fails to comply, the PD/DD recommends issuance of Letter of Denial
l. Upon receipt of recommendations from PD/DD, RO focal person prepares CTPR or Letter of Denial.
m. RD approves and signs CTPR or Letter of Denial.
n. RO releases CTPR or Letter of Denial to PO/DO together with the institution’s documents.
o. RO releases CoPR or Letter of Denial to PO/DO together with the institution’s documents.
p. PO/DO releases CTPR or Letter of Denial to the Institution
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